Registration Details
Contacting the Registrar
Before COVID a family would collect the Medical Cause of Death Certificate from the hospital or Doctors surgery, ring and make an appointment at the registrars and attend in person to register the death. Since COVID the Medical Cause of Death Certificate will be issued by the doctor, then emailed to the registrar. The surgery "should" contact you once this has been done. You would then ring the registrar and arrange an appointment and then go in person to give the relevant information.
Gloucestershire
If someone has died in Gloucestershire
opening Hours 8.30am - 4.30pm
Tel 01452 425060
Swindon
If someone has died in the Swindon area e.g. The Great Western Hospital
opening hours 9.00am - 4.00pm
Tel 01793 522738
Wiltshire
If someone has died in Wiltshire but NOT the Swindon area
opening Hours 9.00am - 5.00pm
Tel 0300 003 4570
Oxfordshire
If someone has died in Oxfordshire
opening Hours 9:00am - 4.30pm
Tel 0345 241 2489
Bristol
If someone has died in the Bristol area
opening Hours 9.00am - 4.00pm
Tel 0117 922 2800
Information the Registar will require
The information you will need to give the registrar
About the deceased
- The date and place of death
- Their full name and any other names they are known by or have been known by (including the maiden name of a woman who has been married)
- Their date and place of birth
- Their occupation (if married, widowed, or a civil partner, the full name and occupation of their spouse or civil partner)
- Their usual address
- Date of birth of surviving spouse or civil partner
- Whether they were in receipt of any public sector pension, e.g. civil service, teacher, armed forces (reference number if known).
- Their NHS number or medical card, if available
About the person registering
- Your relationship to the deceased
- Your full name
- Your usual address
All information is given to the best of your knowledge.
Please be aware that if a mistake is made in the death entry there will be a fee to pay to have the information corrected.
The certificates that are issued
After the information has been recorded in the death register, the necessary forms and certificates will be issued:
- A certificate for burial or cremation, known as the green form, which the funeral director will need (in some cases, the coroner will issue this form).
- Death certificates. You may need certified copies of the death entry for other purposes (dealing with the will, probate, bank accounts, insurance, and so on). You may order as many copies as you require on the day and can also order additional copies at a later date.
When someone has died, Tell Us Once Service
Tell Us Once means that you can tell a number of central and local government departments about a death.
If you choose to use the service, the registrar will send you a unique code to take up the service online or by telephone after the registration appointment (if you are not the next of kin, you can still use the service if you have the permission of the next of kin to act on their behalf).
What to have ready before using the Tell Us Once service
To make sure the right information is given to the organisations you contact, it would help if you can have ready the following information about the person who has died:
- their national insurance number
- their driving license, if they had one and Vehicle Registration Number(s) for ANY vehicle owned by the deceased
- their passport, if they had one
- their blue badge, if they had one
- their concessionary bus pass, if they had one
- if the person was married or in a civil partnership at the time of their death, their husband/wife/civil partner’s NI number and date of birth.
